Office of Research Services Launches New Website, Proposal Submission System

The two major changes will help researchers easily navigate through the proposal process.

ORS has been using Cayuse 424 since November to prepare and submit proposals that would have otherwise been submitted using

The Office of Research Services (ORS) announces two major changes that will help researchers easily navigate through the proposal process: a website redesign and a new proposal submission system.

A New Look

The website redesign is developed to easily guide researchers through the proposal process from start to finish -- beginning with finding funding, through pre-award and post-award services, and ending with the closeout process.

The website also provides a detailed reporting system, the latest ORS news updates, training and outreach information, helpful links for quick navigation, and a site-specific search function in order to help researchers find exactly what they are looking for. The new website can still be found at

Cayuse: Off and Running

ORS also will change the way proposals are prepared and submitted. The university recently partnered with Evisions to launch the Cayuse Research Suite. Named after the western pony known to be small, speedy and able to adapt to change, Cayuse continues to live up to its name. The web-based system will provide for streamlined internal routing and approval of proposals, facilitate submission to sponsor systems, track research proposal and award activity, and store proposal and award documents.

Cayuse will undergo three phases during the next two years. Currently, Phase I features the adoption and use of Cayuse 424, a fast, easy-to-use web application created specifically to simplify the creation, review, approval, and electronic submission of grant proposals. Its features include:

  • Salary and fringe benefit information imported directly from the Banner financial system
  • The ability for multiple users to view and edit the proposal simultaneously
  • Advanced validation of proposals based on sponsor rules, which allows for error-free submissions
  • The ability for electronic routing of proposals

ORS has been using Cayuse 424 since November to prepare and submit proposals that would have otherwise been submitted using To date, approximately 30 proposals have been submitted using the Cayuse 424 system, and ORS staff found the system much easier and more efficient than

ORS and Texas Tech will initially use the Cayuse 424 system for all proposals destined for, and the ORS Dropbox will no longer be used.  In late spring ORS will transition away from the NSF FastLane system for proposal submission to the National Science Foundation. Finally, in the fall of 2013, proposals to all types of sponsors will be prepared, and in most cases submitted, using the Cayuse 424 system.

Face-to-face training sessions for Cayuse will be held beginning in March, and video training modules will be available soon.

Work on the next phase, Cayuse Sponsored Programs, or Cayuse SP, is already underway. It can handle the business side of sponsored research projects from proposal creation to award closeout. It also has a more robust routing capability that will eliminate the need for a paper routing sheet. Cayuse SP will replace the current ORS database as well as interface with Banner financial for the post-award m anagement of awarded grants. Reporting capabilities will be greatly enhanced.

The third and final phase of Cayuse implementation is tentatively scheduled to begin in September 2013 with the Cayuse IRB module. As with the other Cayuse products, this will streamline the IRB application and review process, and allows researchers to track the progress of their application online. It will also integrate with Cayuse SP.


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